Assistant Director of Financial Aid
Educate, assist and counsel prospective students and families with the financial aid process, understanding their eligibility for aid, estimated costs and the options to fund their education, while ensuring a positive service experience. Assisting includes in person appointments scheduled through Student Success Collaborative (SSC), campus visits, and impromptu office visits. Communicate with students and families to assess needs relating to all aspects of financial aid. Assist students with the financial aid process, such as registering for the FSA ID, completion of the FAFSA, PHEAA state grant forms, entrance and exit counseling, and/or master promissory note completion.
Responsible for the administration of the PHEAA State Grant & Special Programs. Administration of the PHEAA Special Programs includes EAP, PATH, Chafee, PEGP, BDBG, MEFP and RTSS. ACT 16 point of contact and administering the Fostering Independence Tuition Waiver program (FosterEd). Academic Success Program (ASP) support and provide need analysis reporting weekly from PHEAA. Matching Funds program contact and processing of FWS campus allocation request forms and allocation reporting. Responsibilities include importing the PHEAA weekly status file, school change requests, loading state grant awards to Banner, monitoring output reports to ensure accuracy, reviewing PHEAA State Grant academic progress, processing PHEAA academic progress appeal forms, utilizing Partner Interface for necessary updates, and the review of certification and reconciliation rosters by published deadlines. Serves as the liaison to the PHEAA State Grant division, as well as all Special Programs administered through PHEAA.
Administer the work-study programs in accordance with federal and state regulations and Shippensburg University policy. Maintain job descriptions for all student employment positions on and off campus. Perform biweekly audits of student records to ensure FWS compliance. Serve as office liaison to department timekeepers and participate in timekeeper training sessions with Human Resources and the Office of Career and Community Engagement Center (CCEC). Load payroll files. Responsible for fund reconciliation with Institutional Research and the Director of Accounting. Assist the Director with fund management for FISAP reporting by ensuring all federal and state requirements are being met.
Assists in the FAO work-study job posting process in Ship Career Connection. Review applications and resumes and e-mail notifications of hiring decision. Ensure completion of hiring packet and that student attend new hire workshop session or meet with Student Payroll Coordinator. Runs CIS Script process to maintain work-study access to Banner and locks or unlocks individual work-study access as necessary.
Serve as backup for the Assistant Director- Scholarship Coordinator.
Bachelor’s degree and 2 years of Financial Aid experience are required along with being detail oriented, having strong administrative and technical skills, excellent verbal and written communication skills as well as proven analytical and problem solving skills. Experience advising and assisting students and families with all aspects of financing their education and direct experience working with PHEAA State Grant & Special Programs are preferred qualifications. Experience managing Satisfactory Academic Progress and working with an integrated student information system (Banner) are also preferred.
For full consideration candidates should apply online at https://jobs.ship.edu with acceptance of materials continuing until the search has been closed. Materials submitted in other formats including paper documents will not be considered. All applications and inquiries will remain confidential. Shippensburg University of Pennsylvania is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, or gender identity. Individuals from traditionally underrepresented populations are encouraged to apply.
To apply for this job please visit jobs.ship.edu.