Scholarship & Grant Administrator – Enrollment Management Group

Scholarship & Grant Administrator – Enrollment Management Group

Job Description:

This position serves as the key lead in processing the scholarship and grant programs. Programs may include but are not limited to, Athletics, Endowed Scholarships, Tuition and Benefit Remission, RA and RD Programs, all outside and private scholarships, the PHEAA Grant program and all other state grant programs. This individual makes sure all student records are updated accurately and timely as per institutional, federal, state and other policies and procedures. Duties include following up on missing scholarship check payments, all PHEAA and other state grant reporting and reconciliations as required, as well as supporting all NCAA reporting and grant in aid requirements. This position also serves as key lead in Endowed funds management, and behind the scenes work required to be sure that all funds are awarded timely and with donor intent.


Duties and Responsibilities:

Processing of all Endowed funds in accordance with institutional policies. Duties may include reporting, reconciliation, data entry and service to the IA department and others as required.

Student level processing of all outside scholarships, including but not limited to needs analysis, following up in missing check payments and assisting students in private scholarship requirements. Position also includes marketing and student communication of scholarship programs as required

Processing, awarding, reporting and reconciliation of all state grants, including all PHEAA Grant programs as required.

Processing, reporting and reconciliation of all NCAA and Athletic Grant in Aid programs in accordance with institutional and NCAA requirements

Processing, awarding, reporting as needed of all other institutional grant programs- examples include RA, RD, Tuition Remission, Waiver programs and any other programs as needed

All other duties as assigned

As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.

New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact Employees with approved exemptions will be required to be tested on a regular basis.



Duquesne University


Bachelor's degree in a related field from an accredited institution. 3 - 5 years financial aid experience. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Highly developed interpersonal, analytic, problem-solving, organizational and communication skills, including the ability to listen thoughtfully and respectfully to a diverse population of constituents and stakeholders. Strong communication skills, both oral and written providing the ability to effectively communicate with multiple internal and external constituents. Knowledge and understanding of federal, states and agency-accrediting rules and regulations as they pertain to higher education admission. Very strong knowledge of federal and state regulations concerning financial aid, as well as NCAA regulations. Strong functional knowledge of FAMS system (Banner/Ellucian preferred). Ability to run and design Banner automated processes for Pell and Direct Loan. A broad understanding of higher education processes and procedures, including shared governance, strategic planning, resource allocation and budget management. Ensures compliance with Federal and State laws pertaining to financial aid, affirmative action and FERPA. Membership and active engagement in appropriate national student service organizations, such as NASFAA and PASFA. Proficiency with PC, Microsoft Office tools, email and the Internet with the ability to learn a variety of new technology systems; familiarity with Slate and Banner preferred. Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically. Proactive, strategic, analytical and deadline-oriented in a complex organization. Ability and willingness to work outside of regular business hours and some weekends during peak enrollment periods. Ability to prepare and maintain confidential data independently in accordance with established policies and procedures and exercise consistent discretion. Considerable knowledge of the laws, regulations and policies governing the operations of the University. Ability to create and maintain complex records and files. Willingness and ability to work evenings and weekends as needed during peak enrollment periods. Sensitivity to the needs of each individual to be treated with dignity and respect as related to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns and an ecumenical campus community.


Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC ( We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Application Deadline:

until filled

Accept Electronic Resumes


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