Financial Aid Coordinator

Responsible for providing administrative and clerical support to the Office of Financial Aid, the Assistant Vice Provost of Financial Services and the Director of Financial Aid. Additionally, as a member of the Enrollment Support Coordinator Team, this position is expected to provide superior customer service to students and families in the areas of both Admissions and Financial Aid. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Customer service
*Represent the Financial Aid Office with professionalism and provide superior service to prospective students, current students and their families on all aspects of the financial aid process
*Act as the primary liaison to students and parents by responding to inquiries that come into the Financial Aid Office, often requiring knowledge of the University as a whole, in a timely manner
*Respond to email, telephone, live chat and in-person inquiries; requiring a thorough understanding of institutional and federal financial aid policies, in a timely manner and knows when to escalate inquiries to the appropriate staff
*Possess a thorough understanding of the admissions, billing and the Bursar’s Office processes
*Work regularly and professionally with external and internal partners; treats all with goal of maintaining an equitable and inclusive environment

2. General Department administration
*Maintain the Financial Aid office space and workflow to ensure equity and efficiency
*Maintain the Financial Aid Coordinator manual
*Order and maintain office supplies for financial aid staff
*Provide suggestions to improving office communications and workflow processes

3. Management and support
*Provide administrative support to the Assistant Vice Provost of Financial Services and the Director of Financial Aid by providing calendar management and meeting coordination
*Assist the Assistant Vice Provost of Financial Services with evaluating and reconciling the office budget, ensuring that expenses stay within the office budget and follow budget guidelines; alert the Assistant Vice Provost of Financial Services and the Director of Financial Aid, to any anomalies, in regards to office management
*Track and reconcile all transactions for the Financial Aid Office expense reporting system
*Manage billing, invoicing, vendor payments, budget reallocations and other financial transactions for various Financial Aid operations
*Assist the Senior Associate Director with aspects related to open positions such as processing new hire documents and submitting necessary forms to the Payroll Office
*Assist with the preparation of documents to provide to auditors
*Provide administrative support to Financial Aid Counselors by managing calendars and assisting with student and parent appointments
*Arrange all logistics for Office of Financial Aid events; including parking permits, reserving room locations, ordering food and all materials

4. Federal Work Study
*Manage all aspects of the student workers in the Financial Aid Office, including writing job descriptions, posting positions to HandShake, and maintaining and developing a training manual to use for Financial Aid Office Work Study staff
*Evaluate potential candidates for the Work Study positions available in the Office of Financial Aid and makes final hiring decisions
*Prepare and submit Financial Aid Office Work Study Students’ payroll and maintains confidentiality regarding student payroll and records
*Oversee the daily functions of the Office of Financial Aid Work Study staff, specifically in maintaining their schedules and noticing employment patterns; often creates work schedules and assigns tasks to student staff members, based upon input from the Senior Associate Director
*Analyze ways to make the daily processes for student staff more effective and efficient